AFSS workflow desk

Track missing AFSS inputs without changing tools.

TraceDesk turns emails, PDFs, job notes, and spreadsheets into one working pack: what is missing, who owns it, what is risky, and what to send next.

Email TraceDeskView workflow mock

AFSS Job Pack — 88 George Street

Due: 14 daysStatus: Needs reviewLast synced: 3 min ago

Step 1Sources connected
Step 2Gaps detected
Step 3Draft prepared
Step 4Human review

Sources

Email thread

28 messages · 6 relevant

Synced 3 min ago

Drive folder

12 files · 2 AFSS-related

Synced 3 min ago

Job notes

4 notes · Read

No source warnings

3 inputs need review

Evidence checked across sources
ItemStatus
Evidence inspector

Mentioned AFSS requirements in 6 messages. No previous AFSS attachment found.

Email thread
Follow-up draftGenerated from detected gaps
Tostrata.manager@example.com
SubjectMissing AFSS documents for 88 George Street

Hi Sarah,

We are preparing the AFSS job pack for 88 George Street and still need the previous AFSS, the current fire safety schedule, and defect close-out evidence.

Could you please send these through or confirm who should provide them?

Human review required
No compliance judgment added
Owners identified from source evidence
Prepared 1 min ago

A follow-up pack your team can use the same day.

TraceDesk does not replace Uptick, FireMate, Outlook, Excel, or Drive. It sits beside the current workflow and turns scattered job context into a working register.

Email TraceDesk
Missing-document register
What has arrived, what is partial, what is unknown, and who owns the next action.
01
Deadline and risk notes
Plain-language notes on what could slow the job down, without making compliance judgments.
02
Follow-up drafts
Ready-to-edit messages for owners, strata contacts, contractors, or internal teams.
03

Start with one real job, then decide if it earns more scope.

The first conversation is intentionally small. It checks the current handoff, missing inputs, due dates, and who gets chased.

First pack target
A status register, open questions, and email drafts for one AFSS workflow.
01

Call

Talk through the job

Current handoff, tools, missing inputs, due dates, and who gets chased.

02

Map

Build the tracker

Emails, PDFs, job notes, and owners become one visible working list.

03

Pack

Return the follow-up pack

Status summary, missing items, next actions, email drafts, and open questions.

04

Pilot

Repeat if useful

If the output helps, run it weekly across active AFSS jobs as a small paid pilot.

Workflow clarity, not fire safety certification.

TraceDesk tracks documents, next actions, and uncertainty. Qualified parties keep the compliance judgment.

Talk through one job
Redacted files first
You can remove names, addresses, and private details before sharing files.
No silent sending
TraceDesk drafts follow-up emails. Your team approves and sends them.
Clear boundaries
No legal advice, no technical fire safety judgment, no invented evidence.

Talk through one AFSS job before you send files.

Start with a 15-minute call about how your team tracks missing inputs, follow-ups, and due dates.

Email TraceDesk